Website Lebanon CUSD #9
Please send cover letter and resume’ to Lisa Hardy at lhardy@lcusd9.org by Friday, July 7, 2023. If you have any questions, please feel free to reach out at 618-537-4611.
BOOKKEEPER – QUALIFICATIONS:
Strong background with the Microsoft Office Package and Google Suite
Excellent organizational and typing skills
Must be able to exercise discretion with regard to confidential information
Ability to work independently and meet deadlines
Detail oriented with emphasis on accuracy
Must be highly dependable with regard to regular attendance and punctual arrival
Must possess the ability to work well with others
Such alternatives to the above qualifications as the Superintendent, in their sole and exclusive role, may find appropriate and acceptable
DUTIES AND PERFORMANCE RESPONSIBILITIES
1. Complete the Annual Financial Report and publish it yearly.
2. Complete the Annual Survey of Government Employees.
3. Assist in gathering and maintaining information related to the tax-exempt status of Lebanon.
4. Complete all financial disbursement for Grants.
5. Assist in gathering information necessary for contract negotiations and calculations pertaining
to the Lebanon seniority list.
6. Complete salary verifications, wage garnishment requests, Housing Authority
reports, and unemployment reports.
7. Assist in calculating initial and final salaries for the applicable employees, update salaries
yearly for payroll purposes, and calculate timesheets for payroll. This includes managing
supplemental payroll reports.
8. Manage and coordinate changes in TRS, IMRF, and other deductions/benefits systems.
9. Complete all applications for Lebanon’s yearly workmen’s compensation, professional liability,
treasurer’s bond, and property/casualty insurance.
10. Gather information, make copies, and assist in the review of all information pertaining to
local, federal, and workmen’s compensation audits and make any necessary adjustments
as needed.
11. Manage the balancing of all Lebanon checking accounts including any audit adjustments
and report distribution that is necessary pertaining to the Imprest Fund, Lebanon Account,
the sweep fund, and other funded grants and supplemental reports and distribute the same
to Lebanon.
12. Assist in writing the IDEA and Preschool projects for the Lebanon School District office. This
involves maintaining the project database and printing and submitting these projects and
preparing quarterly and final expenditure reports.
13. Provide account maintenance for budgets in the SDS financial program. This includes
updating new budget amounts, new budget accounts, and audit adjustments.
14. Review and print correspondence pertaining to accounts payable, which includes the
calculating of the bank invoice, Flow-Through (IDEA) expenditure, and unemployment and
workmen’s compensation expenditures after filing quarterly reports.
15. Maintain the W-4 records of employees, assist with W-2 distribution, and type the Form
1099s that apply to Lebanon School District.
16. Complete paperwork for new employees and update insurance annually for all employees.
17. Generate the yearly TRS Report and supplemental forms by the deadline each year.
18. Prepare the Records Retention Report and distribute the same to the Illinois State Archives
yearly and prepare and distribute the Child Nutrition Programs Annual Financial Report to
the state annually.
19. Terminate employees with IMRF and maintain a list of departing staff.
20. Type up charge account applications and keep record of the same, including Lebanon credit
cards.
21. Monitor the approval of purchase orders and the local budgets and distribute monthly
reports to the program supervisors.
22. Maintain confidentiality at all times with regard to students, student information, employees,
and employee information.
23. Provide coverage for other secretarial, clerical, and bookkeeping positions on an as needed
basis as assigned.
24. Abide by all applicable laws and comply with all Lebanon CUSD 9 policies and procedures
(e.g. business department, attendance, computer/internet, schedule, internal paperwork,
etc.).
25. Perform other duties as assigned.
To apply for this job email your details to lhardy@lcusd9.org
