Special Education Department Staff Accountant

PROFESSIONAL REQUIREMENTS:
A. Bachelor’s Degree in Accounting
B. Skilled in the operation of standard office machinery
C. Proficient in computer skills including word processing, spread sheets, data bases,
and the internet. Excellent skills specifically in the use of Microsoft Excel required.

REQUIRED SKILLS:
A. Good communication and customer service skills and the ability to promote a positive
image of the Special Education Department and CUSD #187
B. Ability to maintain confidentiality
C. Good organizational skills and the ability to set priorities and meet deadlines while
working on multiple projects at a time
D. Ability to take initiative with job responsibilities

REPORTS TO:
The Director of Special Education or his/her designee

SUPERVISES:
N/A

PERFORMANCE RESPONSIBILITIES:
A. Grants
     1. Assist in completing annual IDEA grant needs assessment per state requirements
     2. Assist in the preparation and submission of IDEA grant applications and amendments
     3. Maintain financial documentation for IDEA grant expenditures
     4. Monitor IDEA grant budgets
     5. Prepare, Process, and Submit Expenditure Reports
     6. Process STEP Grant contract
      7. Track Revenue and Expenses for STEP Grant
      8. Keep current all online accounts for STEP Grant (SAMS, Illinois.gov, etc.)
      9. Monitor Maintenance of Effort
     10. Submit annual reporting / adjustments for Maintenance of Effort; Assist with reconciliation as necessary
     11. Monitor IDEA Excess Cost
     12. Compile, calculate, and submit all Excess Cost approval information annually

B. Medicaid
     1. Create budgets
     2. Track Revenue and Expenses
     3. Update Participant Lists Quarterly
     4. Update and Maintain current personnel lists for Fee For Service billing
     5. Complete and submit Administrative Outreach claims
     6. Complete and submit Fee For Service Cost Calculations
     7. Prepare monthly reports on accounts
     8. Complete annual financial Data Correction Service
     9. Monitor procedural changes to Medicaid; attend Webinars as needed

C. Accounts
     1. Maintain account codes for all Special Education accounts
     2. Maintain accurate records of all accounts
     3. Monitor postings
     4. Complete and Maintain financial spreadsheets for of Special Education finances
     5. Update all binders
     6. Complete Audit preparation

D. Private Facilities
     1. Process all private facility contracts
     2. Maintain, update, and amend private facility calendars
     3. Enter absences into Skyward
     4. Complete attendance reports for private facility students
     5. Process bills for Director approval

     6. Maintain and reconcile attendance and billing records
     7. Complete private facility and excess cost claims for submission

E. Reimbursements / Claims / ISTAR
     1. Tracking personnel new hires, exits from district, and Leaves of Absence; Update appropriate reports
     2. Complete Special Education personnel approvals for submission
     3. Track required logs for Social Work and Nursing services
     4. Collect and complete student attendance data including tuition, orphanage, and homebound for program cost sheets and reimbursements
     5. Complete Attendance Reports for Orphanage students
     6. Monitor and update High School enrollment and Teachers’ caseloads
     7. Maintain class definitions in ISTAR throughout the year
     8. Complete orphanage regular and summer term claims for submission
     9. Complete Special Education summer school claims for submission
     10. Track students and personnel costs for Medical Homebound
     11. Review Medical Homebound payroll reimbursements
     12. Complete and transmit December 1 st child count
     13. Run “start new year” in ISTAR
     14. Prepare and transmit any additional reports as required by ISBE in accordance with ISBE regulations and deadlines

F. Department Operations
     1. Process Special Education purchase orders
     2. Process monthly travel reimbursement
     3. Process conference requests
     4. Process tuition payments
     5. Process extra duty payroll
     6. Process all transportation and other contractual vendor invoices
     7. Process all bills to be paid for Director approval

G. Professional Development
     1. Attend all pertinent training and Webinars related to job duties

H. General Office Duties
     1. Telephone communications as requested
     2. Assist with reception and student registration as requested

I. Any other duties and/or responsibilities as assigned by the Director of Special Education or designee